Vendor Check Process
Vendor checks are done through a combined effort of the Purchasing Department and Treasurer's Office.
It starts in the Purchasing Department when the using department submits a purchase requisition. From there a Purchase Order is made. A voucher is sent to the vendor for signature and returned by the vendor to the using department. A copy of the purchase order is also sent to the using department. When the services/materials are received by the department the using department signs the receiving report and sends the receiving report, signed purchase order and invoice to Purchasing for payment. When the Purchasing Department is in receipt of all paperwork payment will be entered for a check to be issued.
The Treasurer's office will send payments either electronically or by check once a month. An e-mail receipt for electronic payments or the actual checks will be sent to the vendor. Payment is made after the Bill List is approved by the County Commissioners at the second Regular County Commissioner Meeting of the month.
For more information you may contact the Purchasing Department at 856-853-3420 or the Treasurer's Office at 856-853-3353.