The County Clerk's Records Management Division aids all county departments and county municipalities in organizing and managing both paper and electronic records under the rules set forth by the State of New Jersey's Division of Revenue and Enterprise Services.
The principle goal of the division is to expand and promote county/municipal records management solidarity through education, cost sharing, shared technology, and conjoint records management.
Principle activities include:
Aiding county departments in records retention scheduling
Aiding in the organization and purging of records
Aiding municipalities with general records management standards and procedures
Evaluating historical documents and working with the Gloucester County Historical Society regarding the preservation and conservation of records
Organizing microfilming projects
Providing general research and recommendations on best practices and standard procedures regarding records management
Providing information and guidance on imaging systems
Reviewing and renewing state registered electronic document management system (EDMS)